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Bay Farm Island Library Frequently Asked Questions (FAQs)
The Bay Farm Island Library will close, at 6:00 p.m. on Thursday, September 2, 2010, for a 6-7 month renovation project.
Q. What is the last day the Bay Farm Island Library will be open and when will construction begin?
A. The last day of operation will be Thursday, September 2, 2010. After the closure, library staff will move the collections out of the building before the Contractor takes over for the construction phase of the project. The renovation construction is scheduled to start in early October.
Q. When is the last day I can use the outside book drops at the Bay Farm Island Library to return items?
A. The book drops will be open for returns through September 25, 2010. They will be closed on September 26, 2010, and remain closed through the duration of the renovation. As always, Library materials can be returned to any other Alameda Library location. Please return materials in the outside book drops rather than taking them inside the libraries. Thank you!
Q. What will happen to items I have requested for pick up at the Bay Farm Island Library?
A. Material requests designating the Bay Farm Island Library as a pickup location will be made available for pickup at the Main Library beginning September 3, 2010.
Q. What if I don’t want my pickup location to be the Main Library?
A. Please contact Library staff at the Main Library if you want to change your pick up location for pending and future requests.
Q. What will happen to the staff working at the Bay Farm Island Library?
A. Staff will be assigned to work at other library locations, as needed.
Q. What will happen to the library collection?
A. The collection will be stored and not available for ciculation.
Q. Will I be able to access Wi-Fi while the library is closed?
A. No, but the other library locations will continue to offer free Wi-Fi.
Q. How will the building be renovated?
A. Although the building will not be expanded, the entire interior will be remodeled. The mechanical systems of the building will be upgraded with energy efficient HVAC and electrical systems. The lighting will be upgraded and the skylights replaced. The floor space will be divided into distinct areas for adults, teens, and children; making the spaces fully compliant with the Americans with Disability Act (ADA).
New shelving, window coverings, and additional furniture will be installed. The number of public Internet workstations will increase from two to twelve, Wi-Fi will be offered throughout the building. Fresh interior paint and distinctive exterior painting will highlight the library and make both the library and the Leydecker Park building visible.
Improved bicycle parking, new stroller parking, a fresh “Library” identification sign, and minor landscaping will complete the project.
updated August 30, 2010
Request for Bids on the Furniture Package for the Neighborhood Library Improvement Project No. P.W. 10-09-29 - Changes and Clarifications
05.25.2010 A question was asked if an additional line can be added to each spread sheet to list Freight, Delivery and Installation.
Yes, if you prefer, you may add lines for Freight, Delivery, and Installation to each library spread sheet.
A question arose regarding the fabric, Aradacia : Maharam, for C-04 at the Bay Farm Island Library. This fabric has a repeating pattern. The question is which direction do we want this fabric to run? Do we want it Railroaded or NOT?
It is the bidder’s option to railroad this particular fabric or not.
05.21.2010 Unfortunately no responsive bids were received by the 2:00 p.m. deadline on Thursday, May 20. We have decided to re-bid the project and since we are working on a tight time line, this round has been made more simple for all prospective bidders.
The bid specifications for the two libraries remain the same and the time line for delivery also remains the same. Attached are Excel spreadsheets (Bid Forms). Bay Farm Island Library Bid Form 05.21.2010 West End Library Bid Form 05.21.2010 Please fill in the Bid Forms and submit it directly to me, either by delivery of a hard copy or by pdf attachment to an email. All Bids will be due by 2:00 p.m., Friday, May 28.
Jane Chisaki
Alameda Free Library
1550 Oak Street
Alameda, CA 94501
jchisaki@ci.alameda.ca.us
If you require another copy of the Furniture Specifications, Project Team, Sample Contractor Agreement, General Terms & Conditions, etc. Please look further down this page under the original announcement.
05.17.2010 We have been made aware that there may be some difficulty regarding pricing for the Bay Farm Island Library because the installation won't take place until February and some of the manufacturers will not hold their pricing into the new year. The question was raised to separate the two libraries into two separate bid packages.
The City wants a complete bid from one dealer on both projects. We will not split the project. Nobody knows how the pricing will go into the new year so we expect the dealers to make their best guess on the numbers. It is your decision to bid our package or not.
05.17.2010 It has come to our attention that two of our selected upholstery fabrics are discontinued and there would be a significant up charge for our custom color leather.
Please note the changes for the following chairs at the Bay Farm Island Library: C-03, C-07, and C-08. Documentation is attached. Upholstery Changes 05.17.10 (PDF, 35Kb)
05.13.2010 It has been brought to our attention that the specifications for the custom literature rack M-01 at the West End Library, is a wood product and that HPL can only offer laminate.
We would prefer to stay with a wood product because there are so many edges that join, and the laminate could look inexpensive with the edges showing. Please ask Creative Wood for pricing. Finish for the wood should be from standard finishes.
The City of Alameda & Alameda Free Library Request for Bids on the Furniture Package for the Neighborhood Library Improvement Project No. P.W. 10-09-29
Furniture is specified on the enclosed "Request for Bids” and accompanying documentation. Cost proposals are due by 2:00 p.m. on Thursday, May 20, 2010.
The furniture will be used in the remodeled spaces of the two neighborhood libraries in the City of Alameda. The West End Library located at 788 Santa Clara Avenue is approximately 3,400 sq. ft. and the Bay Farm Island Library located at 3221 Mecartney Road is approximately 2,688 sq. ft., both in Alameda. Expected renovation completion for the West End Library is the end of August 2010 and expected renovation completion for the Bay Farm Island Library is the end of January 2011.
Request for Bids, Furniture Specifications, sample contractor agreement, and general instructions, are provided as PDF files. A hard copy of the furniture specifications is also available for review at the Office of the Library Director at the Alameda Free Main Library, 1550 Oak Street, Alameda, California.
Request for Bids - West End Library And Bay Farm Island Library Furniture Specifications
(PDF, 105Kb)
Project Team (PDF, 64Kb)
Furniture Specifications - Bay Farm Island Library (PDF, 7927Kb)
Furniture Specifications - West End Library (PDF, 3894Kb)
Sample Contractor Agreement (PDF, 112Kb)
General Terms & Agreements & Transportation & Packing Standards (PDF, 113Kb)
West End Library Frequently Asked Questions (FAQs)
The West End Library will close, at 5:00 p.m. on Saturday, March 13, 2010, for a 7-8 month renovation project.
Q. What is the last day the West End Library will be open and when will construction begin?
A. The last day of operation will be Saturday, March 13, 2010. After closure, hazardous material abatement will begin in April. The renovation construction is scheduled to start in late April.
Q. When is the last day I can use the outside book drops at the West End Library to return items?
A. The book drops will be open for returns through the April 3, 2010. They will be closed on April 4, 2010, and remain closed through the duration of the renovation. As always, Library materials can be returned to any other Alameda Library location. Please return materials in the outside book drops rather than taking them inside the libraries. Thank you!
Q. What will happen to items I have requested for pick up at the West End Library?
A. Material requests designating the West End Library as a pickup location will be made available for pickup at the Main Library beginning April 5, 2010.
Q. What if I don’t want my pickup location to be the Main Library?
A. Please contact Library staff at the Main Library or Bay Farm Island Library if you want to change your pick up location for pending and future requests.
Q. What will happen to the staff working at the West End Library?
A. Staff will be assigned to work at other library locations.
Q. What will happen to the library collection?
A. The collection will be stored and not available for ciculation.
Q. Will I be able to access Wi-Fi while the library is closed?
A. No, but the other library locations will continue to offer free Wi-Fi.
Q. How will the building be renovated?
A. Although the building will not be expanded, the entire interior will be remodeled. The mechanical systems of the building will be upgraded with energy efficient HVAC and electrical systems. The lighting will be upgraded using more historically appropriate fixtures. The floor space will be divided into distinct areas for adults, teens, and children; making the spaces fully Americans with Disability Act (ADA) accessible.
Some existing furniture will be restored and re-fit with power and light fixtures. New shelving, window coverings, and additional furniture will be installed. The number of public Internet workstations will increase from two to twelve, Wi-Fi will be offered throughout the building. A cork floor in a similar pattern to the original flooring will be installed. Fresh interior and exterior painting will highlight the historical architectural details of this 1930’s building.
The exterior ramp and light fixtures will be refurbished. Both entrances will be maintained, with book returns at each. Improved bicycle parking and landscaping will complete the project.
updated April 26, 2010
West End Library to Close for Renovations on March 13, 2010 at 5:00 p.m.
The West End Library is set to close at 5 p.m. March 13 for a Measure O-funded overhaul. The renovations are expected to continue through the end of the year.
The Carl Werner-designed, 1935 building, which was built with a grant from President Franklin Roosevelt’s Works Progress Administration, will be getting a seismic retrofit; new lighting, flooring, shelves and counters; new wiring, heating and cooling, bathrooms and a new staff room; furniture, security gates and checkout machines. The interior space will be remodeled to separate out space for adults, teens and younger kids, and work will be done outside as well.
Consultants from Noll & Tam Architects hope the remodel will return the 1930s look and feel to the beautiful West End facility and make the building functional and accessible to all.
Materials being held at the West End Library for patrons will be moved to the main library, which is at 1550 Oak Street, and materials from that library should be returned at the main library or the library’s Bay Farm branch.
The estimated cost of the retrofit work for the library, which sits at 788 Santa Clara Avenue, is $1.2 million. Measure O passed in 2000.
When the West End work is complete, renovations will begin at the library’s Bay Farm branch. Those renovations are estimated to cost $1 million.
updated March 1, 2010
Neighborhood Library Improvement Project:
The City of Alameda is soliciting bids for the Neighborhood Library Improvement Program, No. P.W. 10-09-29. This project includes extensive remodeling of the Bay Farm Island Library and the West End Library, including mechanical, plumbing, electrical, lighting, carpentry, flooring, painting, and roofing. Work on one branch must be completed and ready for occupancy before construction begins on the other branch.
The West End Library, located at 788 Santa Clara Avenue (cross street 8th Street), is a Works Progress Administration (W.P.A.) project building that first opened in 1936. Remodeling will retain the historic aspects to the greatest extent possible.
The Bay Farm Island Library, located in the Harbor Bay Landing Shopping Center at 3221 Mecartney Road (cross street Island Drive), is a newer facility that adjoins Leydecker Recreation Center and Park.
This project is funded by Measure O Library Construction Bonds.
For further details and requirements for the bid process go to the City Public Notices page.
Watch the Library website for more details on temporary closures and grand re-openings of these two neighborhood libraries.
Other supporting documentation:
Neighborhood Libraries Improvement Report *Please note, this is a large PDF (21757Kb) file.
Original plans for the West End Library in 1935. (PDF, 9283Kb)
Original Plans for the Leydecker Recreation Center and Bay Farm Island Library in 1979. (PDF, 12.5MB)
updated February 8, 2010
December 15, 2009 City Council Presentation:
Powerpoint presentation detailing the planned improvements to the West End Library and the Bay Farm Island Library. Powerpoint was put together by Project Manager Laurie Kozisek and presentation was made by Chris Noll, Consultant from Noll & Tam Architects.
Alameda Branch Libraries Remodel - December 15, 2009 (PDF, 4703KB)
Past Documentation:
The City of Alameda is requesting proposals from organizations for architectural services for library improvements in the City of Alameda.
Familiarity with library design and space planning is expected. The total design, construction, management, and furnishing budget to upgrade two branch libraries is approximately $2,000,000.
Note: Addendum 1 added November 3, 2008.
Download the Request for Proposals (PDF, 1323Kb)
Addendum 1 (PDF, 48Kb)
Other supporting documentation:
Neighborhood Libraries Improvement Report *Please note, this is a large PDF (21757Kb) file.
ADA Transition Plan - West End Library (PDF, 304Kb)
ADA Transition Plan - Bay Farm Island Library (PDF, 207Kb)
Oblique photos of the Bay Farm Island Library and the Leydecker Recreation Center, taken from the north, east, and west, respectively, within the past year.
Bay Farm Island Library - North (PDF, 81Kb)
Bay Farm Island Library - East (PDF, 68Kb)
Bay Farm Island Library - West (PDF, 64Kb)
Aerial photo of the Bay Farm Island Library and the Leydecker Recreation Center, taken during construction in 1980. Only the footing walls and interior pads have been poured at this point. (PDF, 335Kb)
Original Plans for the Leydecker Recreation Center and Bay Farm Island Library in 1979. (PDF, 12.5MB)
Original plans for the West End Library in 1935. (PDF, 9283Kb)
Shows a suggested layout developed at the same time as the original plans for the West End Library. (PDF, 1199Kb)
Shows the ADA improvements made to the West End Library in 1995. (PDF, 64Kb)
updated February 9, 2010
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